If you don’t have music or images, leave those out. A project or client-based structure is perhaps the simplest to stick to. © 2020 Envato Pty Ltd. You can add more complexity later. It’s so simple to stick to and it'll give your computer a bit of much needed organization. Get access to over one million creative assets on Envato Elements. Organize by file types. Just. Start by creating a file structure - categories, folders, subfolders - dash; that is based on your paper filing system. A file type-based system groups everything into folders based on what kind of file it is. As I stressed at the top of this article, the most important thing about creating an organized file structure is that you stick to it. Don’t mix business and personal files. It’s all well and good to back your computer up to an external hard drive, but what happens if your house burns down with both your computer and backup drive inside? Chances are, unless you have a brand new computer and haven’t migrated your data over yet, you probably have thousands of files that may or may not be organized in some way on your computer. If I had continued with a haphazard system like this, my drives would be impossible to work with now. Type the name of the file as “Sent Bills details.” 6. Think over what kind of work you do. I actually use one since my work is largely grouped into writing, photographing, and invoicing. If you don’t, you risk losing all your data. Planning ahead and deciding on a file system can help you organize your files to suit your business and ensure that you will find important documents more efficiently. In the same manner create “Payment Received details” files. Let’s look each way to organize computer files. Now, before diving in we need to address the biggest problem with any file organization system: you. Within your file system you can create multiple layers of sub-files. A date-based structure’s problems are related to its strengths. Creating Subcategories for Your Documents You can walk into your office one morning, hear a strange crunching sound from your PC, and never be able to access the files on it again. Archive Your Old Files The main purpose of archiving your files is to recover the files after years or even decades have passed. Design like a professional without Photoshop. Where a project or client-based file system starts to fall apart is when you deal with a lot of general files that have to do with multiple projects or the organization as a whole. Unless you've got a large number of similar files then it’s overkill and you won’t be bothered to stick with it. File type-based structures don’t normally work great as your top-level structure unless you only work for one company—or yourself—and don’t have too many files to handle. You probably don’t need everyone in the company seeing photos from your family vacation. 3. If you’re reading this, there’s a good chance your computer is a mess. Remember, like with any goal—and we've got a full guide to goal setting you should check out—consistency is the most important thing. You can follow him on Twitter or visit his website. I’m just going to give a general overview here. What’s more, regularly clearing out your browser cache can help your browser run more quickly and securely than before. One of the most important steps you can take to organizing your computer’s files is creating subdivisions within folders. Sorry, your blog cannot share posts by email. Label your files methodically. « Facts and Fascinations About My Trip to Prince Edward Island (PEI), Friday Favorites – Subscription Options, How to Declutter Free Printable + more! Not only does this mean I've got two offsite copies of all my files, but I've got the option to restore previous versions and restore everything if needs be. 1. “Micros… If your client folders are getting messy, adding file type-based subfolders is a great way to sort things out. And once you've got a file organization system in place it’s really not that hard to stick to. Looking for something to help kick start your next project? Group by category. It’s st, Meet Pixie, one of my favorite organizing tools of, Just a few simple changes for fall in my dining ro, Simple jewelry organization for the win! However, if you keep any files on your desktop, the downloaded files can quickly clutter things and make it … What better way then to edit constantly. Here are some best practices for doing just that and also using your new, neat set up. If you know where every file is stored then it’s no longer a nightmare when someone comes and asks for such-and-such file from two years ago; it’s sitting in a folder and subfolder called 2016 > Marketing Materials or the like. Your first priority, then, is to implement a system you can actually stick to. In the beginning, I had folders such as “Weekend Away 1” and “Weekend Away 2” containing photos, video and even my processed files. 4. I take approximately 300,000 images every year. My preferred system is to keep all my important files in my Dropbox—although you can also use Google Drive or Microsoft OneDrive—so that as soon as I save them, they’re saved to the cloud. ... 5 Steps to Organize Your Way to Efficiency EzineArticles.com. Cleaning up and organizing your internet browser program can help you find and access your favorite sites more quickly and easily than before. Here are some best practices for doing just that and also using your new, neat set up. 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